MINUTES OF THE CANCER PREVENTION FELLOWSHIP PROGRAM'S
FELLOWS ADVISORY BOARD (FAB)
August 19, 2009, 4 p.m. (Conf. Rm. 507, Bldg 6116)
FAB Members Present: Roberto Flores, Yvonne Hunt, Corinne Leach, James McClain, Bríd Ryan (co-chairperson), Salma Shariff-Marco (co-chairperson) and Joanne Watters
Others Present: David Nelson, Jessica Faupel-Badger, Wenny Lin, David Portnoy
Mission of the CPFP Fellows Advisory Board (FAB)
- To facilitate broader fellow involvement in the planning and execution of CPFP activities, including but not limited to recruitment, orientation, training, career development and research support.
- To serve as a resource for and represent the interest of the fellows to the CPFP leadership.
- To serve as a resource to the CPFP leadership.
Welcome to new FAB members: Roberto, Corinne, and Wenny!
Items for Discussion:
- Revisions to leave policy
- Fellows thanked CPFP staff for being willing to accommodate returning fellows who have accrued leave.
- Fellows asked why the policy was changed, and if there was still opportunity to negotiate on the leave policy (e.g., can we accrue a portion of the annual/sick leave? is there flexibility for fellows in negotiating additional leave?)
- Dave Nelson reported that the previous policy did not reflect what is outlined in the NIH Postdoc Handbook, and was therefore changed in order to be consistent with the existing guidelines. He also noted that for those in extenuating circumstances, consideration may be given on a case-by-case basis.
- Annual leave requests should be submitted ideally in advance. Studly will be processing annual leave and sick leave forms.
- Fellows asked for clarification on policies with respect to working from home and comp time. Dave noted that there is no language in the NIH Postdoc Handbook specific to these issues and therefore recommended that they be negotiated with the preceptor.
- Fellows' Research Meeting
- New FRM start time (of 9 a.m.)
- Fellows requested that FRM start time be pushed back to 9:15 a.m. to accommodate those coming on the shuttle bus from main campus (as the scheduled arrival time at 6116 is 8:55 a.m. which does not leave much room for morning traffic problems, and introduces the possibility of weekly disruptions by late arrivals). Also, this would reduce the excess of time between FRM and colloquia; alternatively, Fellows suggested moving up the time for colloquia.
- The FRM time was changed in response to a complaint about the main campus shuttle leaving at 10:35 from 6116. For now, Dave Nelson said they would keep the start time at 9 a.m. and see how it goes until the end of the calendar year (2009).
- Introduction of proposed evaluation form
- A proposed evaluation form for FRM was presented. Dana will be distributing the form to all Fellows via e-mail shortly and invites feedback from Fellows to improve the form.
- Training (including update on grant writing workshop)
- Jessica distributed a draft agenda for the upcoming Grants and Grantsmanship Workshop. 4th-year Fellows interested in participating should e-mail Jessica by September 1st.
- Jessica also distributed a framework for CPFP training, which includes additional training opportunity for Fellows in their 3rd and 4th year on CV/resume writing, interviewing, leadership and management. Training will be discussed further at the next FAB meeting (October 2009). Jessica is looking for Fellows feedback on training topics, resources, etc. Please come prepared to discuss this important program component in October.
- CPFP Alumni event at AACR 2010 in DC
- CPFP will not be in a position to formally host an event at the 2010 AACR meeting.
- Fellows were encouraged to organize an informal get together for CPFP Alumni and current Fellows (an updated alumni list is available). Joanne volunteered to chair this effort for FAB. Please contact Joanne if you would like to assist her in organizing an event for alumni and current fellows.
- Outstanding items from previous meetings
- With respect to the policy overview that was presented during orientation week, when will the policies be on the web site and/or in the Fellows' handbook (and when will the handbook be ready)?
- Currently, the website is still awaiting overhaul.
- The Fellows' handbook is being reviewed by staff. The next step is for FAB to help review the handbook. It looks like the handbooks won't be ready for the Fellow's Symposium, but some time after.
- It was suggested to staff to look into creating a common directory where policies and forms could be stored until the website is brought up to date.
- Have the administrative tasks been assigned amongst the support staff?
- The administrative tasks have been assigned and will be circulated at the end of the month.
- It was recommended to staff to add phone numbers to the document.
- Other business
- CPFP Symposium is next month. The planning committee anticipates the website to be up and running soon...more details to follow.