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Cancer Prevention Fellowship Program U.S. National Institutes of Health National Cancer Institute

CPFP Intranet

Responsibilities


Timelines of Activities for the MPH Year and NCI Years

Listed below are two PDF files listing the timeline of activities you can expect during your fellowship:

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Fellows' MPH Year Responsibilities

The following are responsibilities you have during your MPH Year:

MPH Training

  • Pass all courses required for MPH degree (Note: Contact CPFP staff promptly if any issues arise that may interfere with academic performance.)
  • Look for opportunities to focus class projects and master’s project on cancer prevention topics, ideally those that could result in publishable manuscripts
  • Write manuscripts for publication, particularly those from dissertations (see Manuscripts, Abstracts and Presentations section for details and required NIH clearance approval process and form)

Progress Reviews and Evaluation

  • Prepare 6-month and annual progress reports (see Progress Reports section for additional details). Submit grade reports.
  • Meet with senior CPFP staff in Spring to review MPH experience and discuss preparation for transition to the NCI, including identifying potential preceptors. Arrive at NCI one week after MPH graduation or by the first day of Orientation Week in June ready for work. If arriving on site before Orientation Week, use the time to finish projects and manuscripts. Please see the travel section for more information.
  • Complete an evaluation of your MPH program [ Download: DOC] and return it to the CPFP Coordinator. Information derived from these evaluations will be used to guide future fellows in the selection of an MPH program.

Other Items

  • Contact CPFP staff immediately about any anticipated changes in MPH training timeline
  • Keep program staff informed of upcoming professional travel, attendance at professional meetings, and outside activities
  • Provide service to the Program (e.g., talk to prospective applicants at the NCI CPFP booth at career fairs held at your school)
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Fellows' Responsibilities while at NCI

The following are responsibilities you have during your NCI Year(s):

CPFP Training at the NCI

  • Attend the following Training activities in the first year at NCI:
    • NCI Summer Curriculum in Cancer Prevention (5 weeks) and the Molecular Prevention Lab Course (2 days) (see Training section for additional details)
    • The CPFP Grants and Grantsmanship Workshop (4 days) (see Training section for additional details)
    • The CPFP Effective Presentations Course (public speaking training; 3 days) (see Training section for additional details)
  • Attend the following Training activities all years in fellowship at NCI:

Finding a Research Preceptor

  • Identify a research preceptor — Begin by reviewing descriptions of potential preceptors listed in the "Mentored Research" section of the catalog on the CPFP public website (http://www3.cancer.gov/prevention/pob/catalog/pd_mentored.html). Participate in incoming CPFP Fellows Orientation Week, which includes sessions describing how to find and interview potential preceptors led by CPFP staff and senior CPFP fellows and sessions with invited potential preceptors from NCI divisions in which fellows typically find preceptors. (Preceptor Search | Preceptor Quest). While researching a potential preceptor, please keep in mind that it is a program requirement that the research preceptor for every fellow must be located within NCI.
  • After matching with a preceptor, there are two steps to take to help us with our administrative tasks...
    • Please provide the following information to the program staff as soon as you have confirmed who will be your preceptor.
      • When the move will take place
      • The name of your preceptor
      • The preceptor's branch and division
    • After you move to your new office, please provide the following information to us:
      • Your new telephone and fax number
      • Your new office location [i.e., room number, street address, including mail stop code (MSC)]
      • Your EPS/T-41 key
    • Please change your contact and address information stored electronically via Outlook in the Global Address List (GAL).
  • Write a proposal for your first project together (Instructions for Initial Research Proposal ).

Research Activities

  • Write manuscripts for publication in peer-reviewed journals (particularly first-authored manuscripts) and give presentations at scientific meetings and other venues (see Manuscripts, Abstracts and Presentations section for details and required approval process)
  • Prepare research proposals
  • Collaborate with NCI staff

Progress Reviews

  • Prepare 6 month and annual progress reports (see Reports section for additional details)
  • Meet annually in May with senior CPFP staff

Service to the CPFP

  • Provide service to the Program. This could include but is not limited to the following tasks:
    • Meet prospective applicants at the CPFP booth at scientific meetings or career fairs
    • Bring CPFP fliers to invited presentations
    • Use CPFP power point slides to describe program

Job Hunting

  • Inform CPFP staff when applying for jobs. When requesting a reference from Program Directors, be sure to notify the Program Director in advance and provide a copy of the job description applied for and an updated CV.

Other Items

  • Family and medical leave: At the discretion of the Director, fellows may be granted up to six weeks of paid, full-time, excused absence leave for the delivery of a baby or adoption, with flexibility being determined by the fellow, CPFP senior staff, and the fellow's preceptor. Although stipends and health insurance continue through such periods of excused absence, the period of the fellowship award is not extended due to lost time. For reference, view the policy for NCI CRTA.
  • Sick leave: Process sick leave requests in a timely fashion (e.g., soon after return to work). If you are sick, please try to contact the office to let CPFP staff know, particularly if you are likely to be out for an extended period. Also let your preceptor know if you are out sick. (Request for Leave or Approved Absence)
  • Keep program staff informed of upcoming leave, professional travel, training, attendance at meetings, and outside activities. E-mail communication is helpful to facilitate documentation. Process requests for authorization for these activities according to the specified guidelines. Please keep in mind the time in advance needed for processing some types of requests, as these may be long. Leaving insufficient time for processing may jeopardize the granting permission related to the request.
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Program Director's Responsibilities to Fellows

The Program Directors’ responsibilities consist of the following:

  • Advise and counsel on research direction and progress throughout the fellowship
  • Conduct yearly meetings in May to review fellows' progress and accomplishments
  • Help fellows plan careers and transition from the fellowship.
  • Meet with fellows and their preceptors periodically
  • Review research proposals
  • Review, edit and approve all fellows' manuscripts to be submitted for publication, unless the preceptor's divisional research group chief is used as an alternate reviewer. Final approval authority for all manuscripts lies with the Division Director, DCP.
  • Within budgetary constraints, provide funds for travel, training and attendance of meetings
  • Keep informed of all upcoming fellows' presentations
  • Provide administrative assignments for each fellow
  • Approve requests for leave, travel, training, meetings, and outside activities, and instruct program staff to prepare appropriate paperwork
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Preceptor's Responsibilities to Fellows

The Preceptor has the following responsibilities:

  • Encourages and supports the production of presentations and publications, particularly first-authored manuscripts
  • Provides day-to-day supervision of fellow
  • Encourages collaboration with NCI staff
  • Meets periodically with the CPFP Program Director and fellow(s)
  • Arranges for office space, supplies, equipment, including a personal computer for fellows, and provides travel funds
  • Signs requests for training and travel
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